Subject: ESDRA CONGRESS 2012
Dear members of ESDRA,
I am pleased to invite you to participate at the ESDRA Congress 2012, which will take place between June 8th and 10th, 2012 in Hotel Rica Gardermoen, Oslo, Norway.
The Congress will be arranged together with IFSS General Assembly and the ESDRA Congress will most probably take place on Sunday the 10th. Enclosed is the preliminary agenda for the ESDRA Congress. As IFSS Member you have already got the formal Calling Notice to the GA. More details with travel and hotel information will be published soon on the ESDRA homepage, www.esdra.net.
This year’s Congress week-end is a joint event with IFSS General Assembly in order to decide if the main ESDRA’s duties in the future should be handled within the IFSS organization. This will need some changes in the IFSS By-Laws therefore the ESDRA Board believes that the IFSS GA will be held during the Friday and Saturday. The ESDRA Congress can then be held mainly during Sunday, in order to make the necessary decisions to hand over the ESDRA duties to IFSS if the members of ESDRA so decides. In any case the ESDRA will exist in the future, at least until we know that IFSS serves the need for Sport development and events that we expect. This means that we will elect the positions in the Board which run out this year. See more below.
Sunday will also be the day for further meetings and to solve issues that had occurred during the decision processes.
The ESDRA Board also reminds you that, per ESDRA regulations part 1 Statutes & Administrative regulations 18.104.22.168.2:
“Motions (see also chapter III. Requirements for Proposals), to be presented by ESDRA Agencies or ESDRA Member Associations to the Congress, shall be sent to the President of ESDRA. The motions shall be in writing, in English, and shall be in the hands of the President no later than eight weeks prior to the meeting. The President, in turn, shall send the motions to all Member Associations no later
than four weeks prior to the meeting.”
Practically this means that all motions (from the ESDRA Member Associations and from the Committees) should be on my desk by April 13th. I would appreciate if you send the motions by e-mail to me with copy to the Secretary so she can organize the Congress package in due time. The motions will be reviewed by the ESDRA Board of Directors during its meeting 14th -15th of April and will be distributed along with the detailed agenda as soon as possible after that meeting.
I also want to you remind you about one other issue:
Elections for the new Board according to the present regulations for the following positions are: President and Secretary for two years. Michelle Bernard has told us that she is not running for another term so we need your help to find a new secretary. We shall also elect Auditors (one year) and one member of the Penal committee. Please make your proposal for candidates to the Board asap.